SATISFACTORY ACADEMIC PROGRESS


For purposes of determining student eligibility assistance under Title IV of the Higher Education Act (HEA) of 1965, an institution must establish reasonable standards for measuring whether a student is maintaining satisfactory academic progress. On October 29.2010, the Secretary of Education published final rules aimed at improving the integrity of programs authorized under Title IV of the HEA, as amended.

Requirements:

Grade Point Average

  • Maintain an minimum cumulative grade point average (GPA) of 2.00
  • Maintain a minimum semester average of 2.25 each semester while on an academic plan

Pace of Progression: Passing a required number of hours

  • Student must earn 67% of all hours attempted
  • If a student is on an academic plan, student must earn 75% of all hours attempted.

Maximum Time Frame

  • Total overall hours must not exceed 150% of the published length of a student’s degree program.

SAP REVIEW

Satisfactory Academic Progress (SAP) will be reviewed at the end of each payment period by the Financial Aid Office for all students, and students who received aid the previous semester (payment period) will be notified of their status via email.

ACADEMIC PLAN

Students will need to meet the standards of the Academic Plan each payment period until SAP standards are met. Not enrolling in college for a period of time, then re-enrolling will not bring the student in compliance with the SAP policy and may require the academic plan to be readjusted.

REPEATED COURSES

A student may only receive Federal aid for one previously passed course. All repeated coursed are included in the total attempted hours for SAP evaluation.

DEVELOPMENTAL COURSES

The maximum number of hours that a student may receive Title IV Federal aid for developmental courses is 30 hours. Developmental courses are counted as attempted hours, completed hour and grades received for SAP purposes, even if Federal aid is not used for these courses.

CHANGE OF MAJOR

Students who change their major are still expected to complete the coursework for the new major within the maximum allowable hours. All attempted hours from a prior major will be included in the total attempted hours.

FAQ’s

What is Satisfactory Academic Progress (SAP)?

The Federal Government mandates that students maintain SAP toward completion of their degrees within a reasonable period to be eligible for Title IV Financial Aid programs. Students must progress each semester successfully by maintaining a specific GPA, not exceeding the maximum number of hours allowed for the program, and earning enough credit hours based on the number of credit hours attempted.

How can I check my SAP?

Follow the steps below:

  1. Log onto your LoLa account and select the financial aid tab
  2. Select Financial Aid Status

When does my academic progress for financial aid get updated?

SAP is updated each semester after final grades are posted and will also be reviewed after aid is initially awarded.

How does SAP affect transfer students?

All transfer students are given a status of Transfer. At the end of the semester, any transfer credits accepted by CLTCC will be counted in the GPA, pace of progression and maximum allowable hours when determining SAP.

What is a warning status?

Students who do not meet SAP requirements are initially placed on a warning status and are eligible to receive aid during that warning period. If at the end of the warning period, SAP is still not met, then they are placed on Suspension.

What will be my next step if I am placed on Financial Aid Suspension?

If mitigating circumstances prevented a student from meeting SAP requirements, an appeal may be filed. The appeal must be submitted along with a personal statement and documentation from a third party. The information to be submitted with an appeal form is:

  1. A personal statement detailing the mitigating circumstances and the steps that have been taken to remove the circumstances, and if the circumstances have been removed.
  2. Third party documentation to support the above circumstance. Examples may include a birth or death certificate, doctor’s statement, letter from a third party, or relative; hospital bills, letter from an employer, obituary notice.

How long will it take for my appeal to be reviewed?

Please allow 2 weeks for the committee to review your appeal and make a final decision.